Export of goods - why a packing list?
A goods specification (in English: Packing List) is crucial for the smooth running of customs clearance, both for export and import of goods. It allows verification of the physical contents of the transported goods. Thanks to it, the buyer can easily check the conformity of the received goods with the order.
Important! An export invoice is not evidence in case of loss or damage to goods during transport.
What should a packing list include?
As the name suggests, the document must contain details about the goods, as well as their packaging:
– quantity,
– unit weight (net and gross),
– type of goods,
– information on the method of stacking or securing the goods,
– HS code.
In addition, the document should include the seller's and buyer's details, country of origin of the goods, value of the shipment, and the date of issue of the document.
The document is prepared by the exporter.
Export of goods - why does the packing list matter?
An important element when preparing the document is providing accurate parameters of the goods. Why? First, it is required by regulations, according to which the number of items and their weight must be specified. Moreover, it allows for safe planning of the weight distribution and helps prevent exceeding the permissible load capacity. This is particularly important in maritime transport, where exceeding the permissible load capacity can have serious consequences. Loss of stability and maneuvering problems are just some of the factors that can affect the safety of the entire crew on board.
When is the document necessary?
As we mentioned earlier, a goods specification is required for customs clearance. First of all, in the case of export of goods to countries outside the European Union. And what about WDT? There is no such need when the export concerns a homogeneous batch and all information about the goods is included in the export invoice.
However, when international trade involves larger, multi-pallet deliveries and the transported goods are diverse, the packing list becomes particularly useful. In maritime transport, it helps in preparing the bill of lading, while in air transport it can speed up cargo clearance. Additionally, in road transport, it helps streamline loading and unloading.
Having this document may allow the application of the 0% VAT rate.
Summary
Basic documents in international trade are one of the most important elements for export to proceed without complications. However, it requires appropriate knowledge that covers many different aspects: financial, legal, and logistical, as well as analysis of the potential sales market. But this may take some time, thus extending the time for trade expansion.
Instead of waiting for the perfect moment, call us and schedule a free consultation. We support local producers in scaling their business both abroad and on the local market.
